College Search, Navigator and List Builder
Search • Build • Share
College ADMISSIONS DATABASE
Three Phase College List Building Solution
1) Search for schools
2) Collaborate with Stakeholders
3) Track Applications
The College List Builder
Seamless Export to Google Drive: Effortlessly export a formatted college list directly into the student's Google Drive folder for unparalleled efficiency.
Expansive School Database: Dive into our comprehensive database featuring over 3,000 schools, domestic and international institutions. Plus, add your own schools!
Detailed Campus Insights: Compare over 300 campus attributes side-by-side, making it easier than ever to find the perfect fit for every student.
Customizable Data Tracking: Add and monitor data points that matter most to you.
Essay & Supps: Get ahead with direct access to essay prompts and supplemental essays, exported to documents in your student's Google Drive Folder.
Exclusive Summer Programs Access: Explore a curated database of summer programs to help students enhance their academic and extracurricular profiles.
Gap Year Opportunities: Discover a variety of gap year programs that offer meaningful, life-enriching experiences before college. Interested in Gap year?
Curated College Lists: Save time with pre-prepared college lists organized by topic or major, designed to inspire and guide students in their search. 30 starter lists for you!
Simplified Application Management: Our platform parses app requirements, while status columns not only keep track of progress but also automate assignment emails, keeping everyone on schedule.
Personalized College Knowledge: Collect, save, and retrieve your unique college insights, adding a personal touch to any college list with ease.
Curated information
- Common Data Set from Peterson's clearing house.
- Supplement data collection: Hand harvested and verified from CommonApp and College websites.
- Application requirements collected and parsed and trackable by task deadline per student.
- All Essay prompts and CommonApp data for top 600 schools, 25+ data points, twice-verified by August 6th
- The most up-to-date admissions application resource in the world.
- A curated college information resource, including unique attributes used by college advisors.
- Continue the curation of information by adding and saving your own unique data collection, just for you.
- Continually minimize the time it takes to build college lists because you capitalize on your research year over year.
- Open a new program offerings with Personalized College List Curation
How it Works
Three Phase College List : Counselor List, Student List, App Tracker
TWO PARTS TO COLLEGE COUNSELING SERVICES
A College Counselor may work with students on College Readiness Assignments, which focus on preparedness steps before the College Application Process and are not associated with school-specific application requirements. Other counselors may work only on College List Generation and Application Tracking, with a focus on time management and adherence to deadlines. CounselMore serves both types of College Planning operations. Below is a description of how CounselMore supports the College List and Application Tracking side. To learn about how CounselMore supports the College Readiness part of a College Planner’s practice, see here.
THE COUNSELOR CREATES A SUGGESTED LIST
Counselors can begin building a school list using CounselMore’s Search Tools, which allow searches by major or area of study. Filters enable refining by club sports, geographic preferences, Greek Life affiliations, religious affiliation, and more, helping counselors discover lesser-known schools. After search results are displayed, they are added to the Counselor's List, which contains Pre-Selected Information Columns based on data reported by universities and collected by Peterson’s, a verified federal data clearinghouse. These columns are determined during the Counselor’s account setup as default options.
However, most counselors do not use the search tools to start list-building. In behavior data, we see counselors saving and re-using topical lists most often and search filters are a back up tool, more used by the student.
TOPICAL LISTS
Most counselors prefer to begin with Curated Topical School Lists saved in the My Database section, often created from starter lists provided in the opening package. The ease of applying tags to schools makes topical lists popular, allowing categories like “High Merit,” “Ivy League,” or “GPA-per-Program.” Counselors may still search for additional schools that fit a student’s specific interests and needs. In the My Database section, counselors can save College Notes and search by keyword or save Profile-Specific Filters to easily retrieve fitting schools later.
*ADDING SCHOOLS TO THE DATABASE
If a school does not yet exist in the database, the counselor has the option to add it into the database; creating new data. CounselMore has the largest collection of globally represented schools due to counselor contributions since 2016. This crowdsourced model allows counselors to add admissions requirements, outcomes, or any other relevant data for tracking specific application processes per student.
COUNSELOR CAN ADD CUSTOM DATA SPECIFIC TO THEIR INTERESTS INTO THE DATABASE - TRACK YOUR FAVORITE CAMPUS ATTRIBUTES
ELIMINATE UNFIT SCHOOLS WITH SIDE-BY-SIDE COMPARISONS
The Counselor compares schools using their own lens and measurements. Once schools are added, counselors can access a
College Data Menu to refine their comparisons by turning on new data columns or creating custom information columns. These
Custom Information Columns allow tracking school-specific or student-specific details, such as Status Columns for each student’s application progress, and are fully controlled by the counselor.
THE STUDENT REVIEWS COUNSELOR SUGGESTED SCHOOLS ON A DEDICATED LIST
The counselor chooses schools and which information columns to display privately, until schools are promoted to the student’s list for review. Students are able to see the schools once they have been shared or the Counselor can open search to the student. At any point, students can also be given permission to add schools to their own list based on the counselor’s set information columns, that focus on specific campus attributes. This ensures the student isn’t overwhelmed with unnecessary details but keeps the most critical information readily accessible as needed.
APPLICATION SCHOOLS ARE PROMOTED TO THE APP TRACKER
Through collaboration, the counselor and student can promote schools from the Student List to the Application Tracker. The tracker can include both the same and differing information columns from the counselor’s or student’s lists. Once a school is promoted, the Application Guidelines Data is populated with key details such as application requirements, essay prompts, home-school policies, portfolio requirements, average merit aid, per-program deadlines, and other relevant information. This data is hand-harvested, verified, and time-stamped with an "as-of-last-update" marker. While information is sourced from Peterson’s, CounselMore also re-verifies these details through CommonApp each August.
CUSTOMIZING THE APP TRACKER
Counselors can further customize the App Tracker by adding counselor-specific requirements such as status columns or process-related attributes unique to each student. The system provides flexibility to manage and track any step, phase, or data point in the application process, ensuring a personalized and organized experience for each student.
INTERACTIVE APP TRACKER STACKS APPLICATION TASKS INTO EMAIL, TRACKER MAINTAINS AT-A-GLANCE TRACKING
The App Tracker offers programmable and interactive cells in the information columns, generating school-specific application tasks for students. These tasks are organized into an Assignments List, where the counselor controls when each task becomes live, visible, and ready for the student to start. The counselor sets due dates and can opt to send automated assignment summaries via email to students, parents, or other stakeholders at chosen intervals (e.g., weekly or monthly).
STUDENT ASSIGNMENT / TASK COMPLETION
Students receive email notifications with their application assignments and due dates. When an assignment becomes live, they also receive a text message alerting them to check their email. The assignment summary includes instructions and links to the student portal, where they can collaborate on the App Tracker and check assignments off as completed. Once an assignment is marked "Done," the counselor is notified via an in-app notification and email.
Choose schools, then generate application requirements tasks, stacked into an assignment summary email. Keep everyone on track without deadline anxiety. Partner these tools with the Candidate Comparison Report, to give students a clear look at how they compare to each schools application requirements.
CounselMore is the only College Counselor-Centric Tool available on the market. All others claim to provide counselor objective awareness but do not provide this deep knowledge of application management for many students at one time. Because helping you to counsel more is our goal, ask about our student focused EduFit academic evaluation tools.
When your needs outgrow your tools, level up to the Single Counselor ASSociate plan!
Never miss a deadline or a draft. We've designed routines and automations that mirror the best practices of college counseling with plenty of flexibility for your signature services.
How much time you spend with students matters. Track time effortlessly and get perspective on your proficiency. Outcomes and assessments aren't just about students.
College Search & List Builder is included in all plans. Our incredible support team is included as well.
NEXT STEPS
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